Your company letterhead needs to comply with these laws...

If you - like us - are passionate about print, you're probably the type of person to get overly excited over new company stationery. And well, we don't blame you. Whether you're looking at a whole new rebrand or simply a few templates for use within the office, there's something so refreshing about inserting that smart, new company letterhead into a piece of correspondence.

Still, it's important to ensure that you don't get too carried away with the design of your new letterheads. After all, there are some rules to follow!

What are the rules for company letterheads? 

According to the Companies Act, businesses must display the following details on their company letterheads:

Business name 

Where the business is registered

Registered company number 

Address of the registry office 

Why is this so important?

Well, your company letterhead is going to be the first thing people associate with your business when they receive branded correspondence. So of course, it's vital that it includes everything they need to know.  

Plus, there's always the awful realisation that you've missed a crucial bit of information once your letterheads are already printed and ready for use. Save yourself the trouble of costly artwork changes or reprints, and make sure your letterheads are perfect right from the get-go. 

Are there specific requirements for my business?

Some industries may require your regulator or trade body information to be displayed. Take, for example, an accounting firm - they'd need to state their authorisation by the FCA, and maybe even regulation by the Prudential Regulation Authority. 

For certain types of business, there are additional rules. 

•  Sole Trader
You may be a sole trader, but that doesn't always mean you trade under your own name. If this is the case - and you have a name for your business - it's important that your own name (as well as the address of your business) is listed on all letterheads and order forms. 

•  Partnerships
Unless you have a particularly large list of partners (i.e. too many to fit on a letterhead) the law states that you must include the names of all partners alongside your main office address.

If you can't fit all the partners on the letterhead you'll need to state where a list of their names can be found elsewhere. Similarly, a partnership without a main office would need to either state or direct the reader to a list of the partners' individual offices. 

•  Limited Companies
As a limited company, you'll need to display your full registered company name on the letterhead. You'll also need to include its registration number, registered address, and the address at which your company's business actually takes place.

Some limited companies choose not to state the names of the company directors - this is often preferable as if you state one, you must legally state them all. You'll also need to include the fact that you are a limited company on your letterheads (and any other business stationery), even if your company is exempt from using the 'Ltd' marker in its name. 

•  Charities and Investment Companies
Not all charities have the words 'charity' or 'charitable' in their names. However, your letterheads must state that the company is, in fact, a charitable organisation. The same goes for investment companies. 

Letterhead printing and design from TPS

At Trade Print Solutions, we're passionate about delivering top quality design and print service for your company letterheads. We'll be there to check over the details of your company with you to make sure the end result not only looks great but is legally compliant as well. 

Interested? Get in touch with a member of our team today!